Software Selection Consultancy
Sensing you need to change is just a small part of the challenge. Having capacity to properly evaluate the market, your current state, the art of the possible and then join all the dots with the right supplier and contract, is often a huge undertaking.
Software Selection isn't easy and with so much at stake can you afford to get it wrong!
Choose from our Adaptable Selection Services, tailored to fit your needs
Needs Diagnostics
Purpose
Digging into the pains of the current systems & landscape, detailing the full scope of the problem, dreaming big in solutions & stretching thinking across the organisation. Business Case creation, do you go competative or not, do you go for funding?
Contributors
CPO, CFO, People & Finance DIRs, People & Pay Teams, Departmental Managers and the End User Community. Potentially CTOs, Managers, Technical & Infrastructure Team Colleagues.
System Requirements Specification
Purpose
Building out the full specification, interoperability needs and potential, and the minimum bar for your suppliers. Setting the scene for the future competition phase and clearly defining what you want to see.
Contributors
Mid Tier Seniority from People, Finance & IT. Contributors with a blended vision of both the operational and strategic points of view that will feed into the specification from all user types and experiences.
RFI, RFQ, RFP & Tender Writing Submissions Formatting & Analysis
Purpose
Structuring the documentation process, for the benefit of both the buyer and supplier. Ensuing a clear, precise, metric and evidential request and submission structure formated for ease of socring and evaluation and risk consideration.
Contributors
Commercial, Procurement and Budget Holders & potentially any internal and external comumincations advisors for tone and public presentation guidlines.
Shortlisting & Systems Selection
Purpose
Defining the format for selection, what must be seen, narrating the script, seeing through the smoke and mirrors, diving deeper than a standard demo.
Contributors
Project Contributors blended across functional areas with a clear view of the current pains’, systems’ capabilities and high-level knowledge of the operational and strategic aims of the project.
System Selection, Validation & Risk Balancing
Purpose
Playing the 80/20 game. Native functionality versus acceptable work around, and consideration of standard system configuration vs a development requirement. Establishing the real time required to deliver these aspects vs pay off for waiting/paying. Contracting the explicit deliverables in scope, with strict targets vs payment milestones.
Contributors
Project Contributors blended across functional areas with a clear view of the current pains’, systems’ capabilities and high-level knowledge of the operational and strategic time scales and true value of your solution
Contract Clarifications & Negotiation
Purpose
Understanding the non- negotiables, setting realistic flex points and maximising contracts in favour of the buying entity. Pressing for suppliers towards mutual and favourable outcomes in support of a balanced commercial agreement.
Contributors
Budget Holders, Financial Approvers, Project Sponsors and Project Leaders. Internal/External legal advisors where necessary.
Project Mobilisation & Aftercare
Purpose
Preparing to start, carefully constructed and relevant Handover process, holding suppliers accountable for all commitments in project. Periodic check ins to ensure continuity, risk mitigation and delivery remains on track for success.
Contributors
Project Team Members assisting in the completion of the project across functions, Supplier Project Team and any Third-Party contributors required for a successful outcome.
Book a no obligation Discovery Call
Speak to us to explore your software options, so you can integrate the right solution that enables your short, medium and long-term digital direction.
We love nothing more than talking software, solutions, outcomes and impact. Arrange a free chat by dropping us an email
sarah@themapleagency.co.uk
